Access & accountant
Give a partner, employee, or your accountant access to your books. Each person gets their own login. In the app this page is called Toegang en boekhouder (access and accountant).
Where to find it
Open Instellingen (Settings) from the menu and choose Toegang en boekhouder, or navigate directly to /settings/team. Old team settings links redirect here.
The page has two sections:
- Mensen met toegang (people with access): invite teammates and manage what they can see and do. This section requires the Pro plan; Free and Starter workspaces see an upgrade prompt. On Pro there is no limit on the number of people you invite.
- Boekhouder (accountant): invite your accountant and manage their access. This section is free on every plan.
What's on the page
Workspace name
A single-field card. The workspace name appears in the navigation, on invitations, and on the in-app account menu. Only team admins can edit it. Changes save automatically.
Current members
A list of everyone who can sign in. Each row shows:
- Avatar with initials and a presence dot (green online, grey idle, hidden if you're not an admin)
- Name and email
- Role badge or role picker (admin only)
- A settings icon that opens the Manage access drawer
- Last activity ("Active 2 minutes ago", "Last seen yesterday"), admin only
When the list is empty, the card shows the solo state: "You're working solo. Your workspace is fully functional. Add teammates when you're ready."
Give someone access
Admins type an email address and send the invite. In the app the button is called Iemand toegang geven (give someone access). The invitee receives an email with a link; if they don't have a MyCompanyDesk account they create one during acceptance. Pending invitations show in a separate Pending invitations card with a sent-at timestamp and a Pending badge.
Non-admins see an info banner instead: "Only team admins can invite new members."
Accountant
A separate list for external accountants, free on every plan. Your accountant can see your figures and check your returns without taking up a Pro team seat. Each row shows a status:
| Badge | Meaning |
|---|---|
| Contact only | In your address book, no app access |
| Invited | Invitation email sent, not yet accepted |
| Activated | Has an account and can sign in |
| Revoked | Access removed (can be restored later) |
Admin actions per row: Invite accountant, Manage access drawer, Remove.
Roles
| Role | Description |
|---|---|
| Admin | Full access. Can invite/remove members, change roles, manage billing, edit company settings. |
| Member | Access to whatever the admin grants in the Manage Access drawer. |
| Accountant | A separate type of contact. Granted access via the accountant flow rather than the member invite. |
Roles are toggled inline on the member row via a dropdown (admin only). You can't change your own role.
Permissions
The Manage access drawer opens a per-page permission table. Each row is one section of the app: Dashboard, Invoices, Expenses, Customers, Projects, Objects, Contracts, Quotes, Rentals, Reports, and Settings.
For each page, three independent toggles:
- Read: sees the page and the records on it
- Write: can edit existing records
- Create: can add new records
The drawer also has an Access revoked banner for accounts that have been suspended (the Restore button re-enables them).
Sign-in security
Each person's sign-in security lives on their own account, under Instellingen (Settings) and then Inloggen (signing in), not on this page:
- Passkeys: members can register one or more passkeys; once registered, sign-in defaults to the passkey button instead of the password field.
- Two-step verification: when enabled, signing in asks for a 6-digit code from an authenticator app after the password.
Admins cannot manage another member's passkeys or two-step verification; those are personal credentials. A member who is locked out can use the account recovery option on the sign-in screen to reset them.
Switching workspaces
Open the workspace switcher in the top bar to jump between workspaces or create a new one.
Plan gating quick reference
| Capability | Free | Starter | Pro |
|---|---|---|---|
| Workspace owner only | yes | yes | yes |
| Invite team members | no | no | yes (unlimited) |
| Accountant access | yes | yes | yes |
Related
- Plan & payments to unlock team members
- Account & security for passkey and two-step verification setup