Projects
Organize your work into projects to track time, revenue, and profitability per engagement.
Overview
Projects help you group invoices, expenses, and time entries together. This gives you a clear picture of how profitable each project or client engagement is.
Creating a project
- Go to Projects > New Project
- Fill in:
- Name — A clear project name
- Customer — The client this project is for
- Description — What the project involves
- Budget — Optional budget amount
- Status — Active, On Hold, or Completed
- Click Save
Project statuses
| Status | Description |
|---|---|
| Active | Currently being worked on |
| On Hold | Temporarily paused |
| Completed | Finished — no more work expected |
| Archived | Stored for reference |
Project detail page
The project detail page shows:
- Overview — Name, customer, status, budget
- Linked invoices — All invoices related to this project
- Linked expenses — Costs attributed to this project
- Time entries — Hours logged against this project
- Profitability — Revenue vs. costs breakdown
Linking items to projects
When creating invoices, expenses, or time entries, select the project from the dropdown to link them. This automatically updates the project's financials.
- Invoices — Track revenue per project
- Expenses — Track costs per project
- Time entries — Track hours per project
Linking to a contract
When you create or edit a project, you can link it to a contract in the Contract field. Hours you log on the project are included on that contract's invoice.
This is useful when the contract sets the rate (hourly, daily or fixed project price) and the project supplies the work. Invoices for the contract pick up the logged hours automatically.
If a contract has no rate set, hours linked to it stay uninvoiced and you get a notification telling you they could not be priced.
Budget tracking
If you set a budget:
- See how much of the budget has been used
- Track remaining budget
- Compare actual costs against budget
- Get warnings when approaching budget limits
Bulk actions
- Change status — Update multiple projects at once
- Archive — Move completed projects to archive
- Restore — Bring back archived projects
Reports
View project performance in the client reports to see:
- Revenue per project
- Time spent per project
- Profit margins
- Comparison across projects
Tips
- Use projects even for small engagements — the insights are valuable
- Link both invoices and expenses to get accurate profit margins
- Archive completed projects to keep your active list clean
- Check the project-based dashboard profile for a project-focused view